Tuition, Fees, and Refunds

Tuition and Fees

The current academic year tuition and fee schedule is published on our website at http://www.southernwv.edu/currentstudents/business-office/. Tuition and fees are subject to change each fiscal/academic year as approved by the Southern West Virginia Community and Technical College Board of Governors and the West Virginia Council for Community and Technical College Education.

Tuition and fees are assessed to all students, both residents and non-residents of the state of West Virginia, who register for classes at the college during each academic term (Fall, Spring, or Summer).

Tuition and fees consist of tuition, the technology fee, the health and wellness fee, and program fees:

Payment of Tuition and Fees

Students who pre-register for a future academic term will be responsible for payment of tuition and fees by the due date for that academic term. The payment due date for each academic term is on the website at https://www.southernwv.edu/current-students/business-office/. Students who fail to pay by the due date will be removed from all registered classes for non-payment. Failure to receive advance notification does not exempt the student from payment by the due date. It is the student’s responsibility to pay tuition and fees by the due date. If the student does not pay tuition and fees on or before the due date, the student will be removed from all registered classes for the academic term.

Registration is not complete until payment is made during this time.

All outstanding balances for prior academic terms must be paid in full before a student may register for a future academic term. Southern West Virginia Community and Technical College reserves the right to withhold all further services for those who have an unpaid financial obligation. Grades and/or transcripts will be withheld until all financial obligations are cleared.

Southern accepts the following types of payment:

1. Cash, check or credit card (Visa, MasterCard, Discover, American Express, or Diner’s Club). Students paying full tuition and fees may pay by credit card using the online payment system by accessing their student account through https://rand.wvnet.edu:9790/SCCPROD/twbkwbis.P_WWWLogin.
2. Southern’s Payment Plan - Southern also provides a payment plan for eligible students. The student must sign a promissory note and make the first payment of 30% of the total tuition and fees for the academic term by the payment due date. If registering after the due date for the academic term, the 30% is due at time of registration. The remaining balance will be due in two additional payments. The payment due dates will be posted on Southern’s website at http://www.southernwv.edu/current-students/business-office/.
3. Any student who defaults on an installment plan (even though they may pay the debt at a later date) will not be able to use the installment plan option of payment for future academic terms.
4. Financial Assistance - Those receiving financial assistance must see a Financial Assistance Counselor prior to registering for classes. In order for the Financial Assistance Counselor to approve and complete the financial aid package, the student must register for classes and turn in all required documentation for the aid to be processed by the financial aid deadline date. The student’s financial aid must be completed by the financial aid deadlines below:

5. Third Party Authorization - If tuition is to be paid by an agency, employer, or other third party outside the College, the student must present a letter of authorization guaranteeing payment from that agency, employer, or organization to the cashier in the campus Business Office by the payment due date for each academic term. The letter of authorization must be on the company’s letterhead and contain specified limits (if restricted) and the address to bill. If the third-party payor fails to pay any charges billed, the student will be responsible for payment of the charges.

Refund Procedures

A student qualifies for a full refund (100%) of tuition and fees if they drop any or all of their courses prior to the start of classes for the semester/term. If the College cancels a class, the student will receive of the tuition and fees associated with the class, unless the student registers for another class of the same value in the academic hours and fees.

Once classes begin for the semester/term, to become eligible for a refund, a student must withdraw completely from the institution for the semester/term (this means carrying zero credit hours for the semester/ term). This includes any courses that start at a later date during the semester/term.

A student may withdraw online for any course/courses before the academic term that the class is in has begun*. After classes have started, the student must fill out the official withdrawal form and present it to Student Records staff in order for the withdrawal to be completed. Refunds, when applicable, are granted based on the date the withdrawal is complete. All refunds are calculated from the first day of classes of a given academic term. Every student who registers incurs a financial obligation to the College. Refunds are normally processed within 30 days of the official withdrawal date.

Southern West Virginia Community and Technical College does not issue refund checks to students. The College has partnered with Bank Mobile to process refund amounts due to students through direct deposit to designated accounts chosen by each student. The student has the option of choosing an existing bank account that they already have, or, they may set up a new student checking account with Bank Mobile. Each student is sent an automated e-mail to their Southern Student E-mail Account when their refund is processed by the Business Office and sent to Bank Mobile. Bank Mobile sends an e-mail to the student’s Southern E-mail Account when the transfer has been made and the funds are available for the student to use. Amounts paid by credit card will be refunded back to the original credit card. Debit card payments received on campuses will be processed through Bank Mobile. Refunded fees will be returned in accordance with the requirements of the Higher Education Act whenever Title IV funds are involved.

The College will process refunds as stated in accordance with SCP-5050 Assessment, Payment and Refund of Fees. This policy can be found at http://www.southernwv.edu/administration/policies which provides the most up-to-date refund information.

Refund Schedule

The current refund schedule for the academic year is posted on Southern’s website at http://www.southernwv.edu/currentstudents/business-office/.

Exceptions to this policy resulting from extenuating circumstances must be approved by Chief Finance Officer or his/her designee before a refund may be processed.

Textbooks

Southern West Virginia Community and Technical College has partnered with Barnes and Noble to provide our students both a physical and online bookstore.  The physical location will be on the Logan Campus.  Southern will be implementing in the Fall 2022 semester, Barnes and Noble’s First Day Complete Program.  This program will be called Blue’s Book Bundle.  With this program, students will automatically receive their textbooks on or before classes begin.  Student will be charged a Textbook Fee.  This fee will cover the textbooks and course materials that are required for their classes.  The Textbook Fee will be assessed direct to the student account.  Those students who with to not participate in the Blue’s Book Bundle program will have to option to opt-out of the program.  Those that opt-out will have the Textbook Fee removed from their student account.  Those who choose to opt-out will be responsible for acquiring their own textbooks and course materials.  More information about the programs can be found on https://www.southernwv.edu/blues-book-bundle/.