May 02, 2024  
20-21 SWVCTC Academic Catalog 
    
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20-21 SWVCTC Academic Catalog [ARCHIVED CATALOG]

Tuition, Fees, and Refunds

Tuition and Fees

The current academic year tuition and fee schedule is published on our website at http://www.southernwv.edu/currentstudents/business-office/. Tuition and fees are subject to change each fiscal/academic year as approved by the Southern West Virginia Community and Technical College Board of Governors and the West Virginia Council for Community and Technical College Education.

Tuition and fees are assessed to all students, both residents and non-residents of the state of West Virginia, who register for classes at the college during each academic term (Fall, Spring, or Summer).

Tuition and fees consist of tuition, the technology fee, the health and wellness fee, and course fees:

Tuition -

 

Assessed per credit hour of instruction, from 1 hour up to 12 hours (no tuition is assessed for any hours above 12). See current rates for resident and non-resident students at http://www.southernwv.edu/current-students/business-office/.

*The following Kentucky Reciprocity counties are assessed at WV Resident Rates: Boyd, Lawrence, Martin, and Pike.
Technology Fee - $100.00 flat fee assessed to students who register for 7 or more hours each academic term. Students who register 6 hours or less are not assessed this fee. This fee is non-refundable after the academic term has begun.
Health/Wellness Fee - $10.00 flat fee assessed to students who register for 3 or more credit hours each academic term. Students who register for 2 hours or less are not assessed this fee. Southern has partnered with the Chief Logan State Park recreational facility and the Larry Joe Harless Center in Gilbert, West Virginia, to allow our students access to these facilities with membership benefits at this minimal cost to the student as part of the state’s strategic vision to increase the good health and wellness of the communities that Southern serves. After payment of this $10.00 fee, the student may pick up his or her Health/Wellness card at the campus Business Office. The student may use this card at the above facilities until the expiration date at the end of the academic term. This fee is non-refundable after the academic term has begun.
Math (ALEKS) Textbook Fee - $100.00 flat fee is assessed to all students who register for MT 121  and/or MT 130 . This fee will allow students to access the online textbook used in the course. There is no other textbook for MT 121  or MT 130 . This fee is non-refundable after the academic term has begun.
WV ROCKS Fee - A $160.00 per credit hour fee assessed for these online classes only. WV ROCKS classes are targeted to students in the Board of Governors degree program.
Course Fee - Assessed per credit hour for specific courses that require additional costs such as labs or supplies. The current per credit hour rates for these courses are identified in the schedule of fees listed on our website at https://www.southernwv.edu/current-students/business-office/. These fees are in addition to the tuition amount charged for the class.

Payment of Tuition and Fees

Students who pre-register for a future academic term will be responsible for payment of tuition and fees by the due date for that academic term. The payment due date for each academic term is on the website at https://www.southernwv.edu/current-students/business-office/. Students who fail to pay by the due date will be removed from all registered classes for non-payment. Failure to receive advance notification does not exempt the student from payment by the due date. It is the student’s responsibility to pay tuition and fees by the due date. If the student does not pay tuition and fees on or before the due date, the student will be removed from all registered classes for the academic term.

Registration is not complete until payment is made during this time.

All outstanding balances for prior academic terms must be paid in full before a student may register for a future academic term. Southern West Virginia Community and Technical College reserves the right to withhold all further services for those who have an unpaid financial obligation. Grades and/or transcripts will be withheld until all financial obligations are cleared.

Southern accepts the following types of payment:

  1. Cash, check or credit card (Visa, MasterCard, Discover, American Express, or Diner’s Club). Students paying full tuition and fees may pay by credit card using the online payment system by accessing their student account through https://rand.wvnet.edu:9790/SCCPROD/twbkwbis.P_WWWLogin.
  2. Southern’s Installment Plan (60/40) - Southern also provides a payment plan for eligible students. The student must sign a promissory note in person at a campus Business Office/Cashier’s Office and make the first payment of 60% of the total tuition and fees for the academic term by the payment due date. If registering after the due date for the academic term, the 60% is due at time of registration. The remaining 40% will be due six weeks from the first day of classes for the academic term. The payment due date for the 40% will be posted on Southern’s website at http://www.southernwv.edu/current-students/business-office/.
  3. If a student defaults on their installment plan, they will be assessed a penalty fee for missing the second payment due date. Any student who defaults on an installment plan (even though they may pay the debt at a later date) will not be able to use the installment plan option of payment for future academic terms.
  4. Financial Assistance - Those receiving financial assistance must see a Financial Assistance Counselor prior to registering for classes. In order for the Financial Assistance Counselor to approve and complete the financial aid package, the student must be registered and turn in all required documentation for the aid to be processed by the financial aid deadline date. The student’s financial aid must be completed by the financial aid deadlines below:
Fall 2021:   July 12, 2021   Spring 2022   December 1, 2021
  1. Third Party Authorization - If tuition is to be paid by an agency, employer, or other third party outside the College, the student must present a letter of authorization guaranteeing payment from that agency, employer, or organization to the cashier in the campus Business Office by the payment due date for each academic term. The letter of authorization must be on the company’s letterhead and contain specified limits (if restricted) and the address to bill. If the third-party payor fails to pay any charges billed, the student will be responsible for payment of the charges.

Refund Procedures

A student qualifies for a full refund (100%) of tuition and fees if they drop any or all of their courses prior to the start of classes for the semester/term. If the College cancels a class, the student will receive of the tuition and fees associated with the class, unless the student registers for another class of the same value in the academic hours and fees.

Once classes begin for the semester/term, to become eligible for a refund, a student must withdraw completely from the institution for the semester/term (this means carrying zero credit hours for the semester/ term). This includes any courses that start at a later date during the semester/term.

A student may withdraw online for any course/courses before the academic term that the class is in has begun*. After classes have started, the student must fill out the official withdrawal form and present it to Student Records staff in order for the withdrawal to be completed. Refunds, when applicable, are granted based on the date the withdrawal is complete. All refunds are calculated from the first day of classes of a given academic term. Every student who registers incurs a financial obligation to the College. Refunds are normally processed within 30 days of the official withdrawal date.

Southern West Virginia Community and Technical College does not issue refund checks to students. The College has partnered with Bank Mobile to process refund amounts due to students through direct deposit to designated accounts chosen by each student. The student has the option of choosing an existing bank account that they already have, or, they may set up a new student checking account with Bank Mobile. Each student is sent an automated e-mail to their Southern Student E-mail Account when their refund is processed by the Business Office and sent to Bank Mobile. Bank Mobile sends an e-mail to the student’s Southern E-mail Account when the transfer has been made and the funds are available for the student to use. Amounts paid by credit card will be refunded back to the original credit card. Debit card payments received on campuses will be processed through Bank Mobile. Refunded fees will be returned in accordance with the requirements of the Higher Education Act whenever Title IV funds are involved.

*The Technology Fee, the Health/Wellness Fee, and the Math ALEKS Fee are all non-refundable after the academic term has begun.

The College will process refunds as stated in accordance with SCP-5050 Assessment, Payment and Refund of Fees. This policy can be found at http://www.southernwv.edu/administration/policies which provides the most up-to-date refund information.

Refund Schedule

The current refund schedule for the academic year is posted on Southern’s website at http://www.southernwv.edu/currentstudents/business-office/.

Exceptions to this policy resulting from extenuating circumstances must be approved by Chief Finance Officer or his/her designee before a refund may be processed.

Textbooks

Southern West Virginia Community and Technical College has partnered with MBS Direct, now an affiliate of Barnes and Noble, to offer our students an online virtual bookstore from which they can order their textbooks and have them shipped to their home address. Students can also sell their textbooks back to MBS at any time during the academic term or after the academic term is over. There is a toll free, help desk number under “Contact Us” on the bookstore webpage at https://bncvirtual.com/southernwv available for students 24 hours a day, 7 days a week. Information on returns and textbook refunds can be found on the virtual bookstore webpage.

Students have the option to purchase new books, used books, e-books, and even rental books from MBS. Prices for each option available to students, based upon the required class texts, can be viewed prior to making a selection.

Bookstore Voucher Numbers

Students who have completed all financial aid requirements by the financial aid deadline date for the academic term, and have financial aid available for which to purchase their books, will be issued a voucher number. The voucher number will be sent to their Southern student e-mail account. Students will need their student ID and voucher number in order to purchase their books from MBS.

Voucher numbers are activated 10 days prior to the beginning of each academic term. They will expire on the Friday of the second week of classes for the academic term. This allows students approximately 24 days in which to purchase their books. There will be no extensions on voucher numbers. If the Business Office receives notification of authorized aid or tuition assistance from a third-party for a student within those 24 days, there may be a delay receiving the voucher number. All voucher numbers will expire on the second Friday of classes even if the notification or authorization was received late, except for 12-week or 8-week classes. These vouchers will expire the Friday of the first week of classes.

If the student is expecting a voucher number and does not receive one through his or her Southern student e-mail account, he or she must contact the Manager, Business and Auxiliary Services for their respective campuses using their student e-mail account. Voucher numbers will be sent only to Southern student e-mail accounts.

Boone, Lincoln, and Logan students: Patricia.Miller@southernwv.edu

Williamson, and Wyoming students: Chris.Gray@southernwv.edu